It's April, and that means it's Records and Information Management Month. While it's not the sexiest topic, maintaining and organizing your business's records is an essential task that often gets put on the back burner.

Datashield understands the importance of not only protecting our clients' proprietary records from outside malicious actors, but helping them organize and manage internal access to them.

National Records and Information Management Month was started in 2002 by Records Information Managers and seeks to encourage companies and individuals to take time to promote good record keeping and information management.

Here are a few ways you can improve your cybersecurity posture and celebrate Records and Information Management Month:

Check User Access to Databases and Key Business Documents

First, check current user access to proprietary records to evaluate who still needs access to the information and who has accessed it recently. Outdated permissions to documents and files can create a vulnerability to any organization. Then, update access to reflect your current business operations and future plans.

Additionally, consider reviewing or implementing a cybersecurity tool with User and Entity Behavior Analytics (UEBA) capabilities to oversee users' activity on your network and prevent data loss before it happens.

Implement Data Loss Prevention Policies and Software

Prevent data loss and data leaks by implementing policies, procedures, and software that protect your company's most valuable assets and records.

If your organization already has policies and software, take some time to review your strategy this month.

Clean Up Your Cloud

Everyone loves the adoption of cloud solutions, but many organizations struggle to manage their cloud storage and access. Take time this month to gather key stakeholders and discuss current cloud solution management, file storage, and policies.

Check Your Compliance

Now is also a great time to review your network and data compliance, especially HIPAA and PCI DSS, making sure records are being kept in the appropriate areas and that reports are being generated correctly. As we reach the end of Q1, making sure the rest of the year is set up for compliance is key.

Conclusion

Here at Datashield we are always consulting with clients on how to best manage their records, user access, and cloud solutions. Our team of experts is constantly learning and evolving our approach to records management and security policies around information security.

If you have questions about tools or policies for records and information management, contact us today.

You can also receive a FREE security risk assessment here.